Senior Executive Assistant
San Francisco, CA, USA
Posted on Wednesday, February 7, 2024
As Senior Executive Assistant at Section, you will be a core part of a fast growing edtech startup. Your duties will include liaising with both internal and external parties, organizing the CEO’s calendar, managing key administrative tasks, and leading company-wide events both in-person and remotely. In addition, you’ll work closely with the CEO and leadership team on a wide-range of need-based projects each quarter as well as assist in the video production of our CEO’s live workshops and webinars several times per quarter. This position follows a hybrid work model, with the requirement of being in-office 3-4 times a month in our Palo Alto office. This is a great opportunity for a highly organized, motivated professional who wants a lot of responsibility on a small and growing team.
What you'll do
-Taking charge of and structuring the CEO’s schedule, meetings and travel plans.
-Perform personal assistant duties for the CEO as required, including but not limited to managing personal appointments and errands.
-Act as a point of contact between executives, employees, clients, and other external partners, managing information flow in a timely and accurate manner.
-Organize and prepare for meetings, including gathering documents, creating agendas, ensuring effective communication and following-up on action items.
-Handle confidential information with discretion and integrity, understanding the sensitive nature of the executive role.
-Contribute to the planning and execution of company events and team-building activities.
-Facilitate communication and collaboration within the team, leveraging AI technology to support remote and in-office workflows.
-Spearhead the recruitment and onboarding process for new employees, ensuring a smooth transition into our team.
-Own the selection process for our Scholarships Program, ensuring a fair and thorough evaluation of candidates.
-Coordinate our company-wide bi-monthly lunch and learn sessions.
-Demonstrate a willingness to engage in projects beyond the initial scope of responsibilities, showing flexibility and a proactive approach to support the company’s evolving needs.
Who are you
-2+ years proven experience as an Executive Assistant, Senior Administrator, or similar role, preferably within a startup or fast-paced environment.
-Excellent organizational skills, with an ability to prioritize important projects and multitask effectively.
-You’re an AI power user, or are willing to learnStrong communication skills, both verbal and written, with a proficiency in managing professional communications and a keen attention to detail.
-Advanced proficiency in office productivity tools (e.g., Google Workspace, Asana, Slack) and the ability to quickly adapt to new technologies.
-A proactive approach to problem-solving with strong decision-making skills.
-Ability to work independently with minimal supervision and as part of a team.
-Commitment to maintaining a high level of confidentiality in all duties.
-Residency within a commutable distance to Palo Alto, to accommodate the hybrid work model requirements.
We believe it’s our job to level the playing field
No matter who you are or where you’re from you should have access to a great education and to other talented people.
We believe people learn best from other people
Technology can’t replace humans when it comes to education. We will always make the learning experience personal, human, and connected.
We believe that to build something new, you have to question everything
The status quo is broken and to fix it we have to shake things up. We might not always nail it on the first go, but we’ll never stop trying to be our best.
Who we are
At Section, we believe that different perspectives, backgrounds, and experiences create a whole that is greater than the sum of its parts. A diverse and inclusive team creates a better product.
We are an equal opportunity employer and do not discriminate against any employee or applicant on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, age, marital status, military or veteran status, or any other characteristics protected by law.
All employment is decided on the basis of qualifications, merit, and business need. We encourage candidates of underrepresented backgrounds to apply.