Sales Operations Coordinator (Remote | Offshore)

📍 Remote (aligned to U.S. business hours)

💰 $24,000-$33,000 USD annually ($2,000–$2,750/month)

A growing U.S.-based professional services firm is seeking a highly organized, proactive, and detail-oriented Sales Operations Coordinator to support its sales and client acquisition team.

This is an excellent opportunity for an operations-minded professional who excels at project coordination, executive support, process management, and stakeholder communication. The successful candidate will become a key partner to senior leadership, ensuring that critical sales initiatives, communications, and workflows remain organized and on track.

Key Responsibilities

• Coordinate and track sales and client onboarding activities across multiple systems and teams
• Manage project timelines, milestones, and follow-up actions
• Prepare meeting agendas, summaries, and detailed action-item tracking
• Maintain CRM accuracy and ensure data integrity across opportunities and contacts
• Draft professional internal and external communications on behalf of leadership
• Serve as a liaison between Sales, Operations, Finance, and other stakeholders
• Support reporting, dashboard maintenance, and process documentation
• Assist with presentations, proposals, and prospect-facing materials
• Coordinate marketing initiatives, webinars, and special projects
• Research new technologies, vendors, and AI-driven process improvements
• Identify workflow inefficiencies and recommend solutions
• Help ensure a polished, professional experience for prospects and internal stakeholders

Required Skills:

• Exceptional organizational and time management skills
• Strong written and verbal English communication
• Experience in operations, project coordination, executive support, administration, or similar roles
• Ability to manage multiple projects simultaneously while maintaining accuracy
• Strong follow-through and attention to detail
• Comfortable working within CRM and project management platforms
• Reliable responsiveness during U.S. business hours
• Interest in leveraging AI tools and technology to improve efficiency

Preferred Skills:

• Experience supporting sales, business development, or professional services teams
• Familiarity with HubSpot, Asana, Power BI, or similar tools
• Marketing coordination experience
• Process improvement or workflow automation exposure
• Executive Assistant, Operations Coordinator, Project Coordinator, or Sales Support background

Success in This Role - The ideal candidate is someone who:

• Naturally follows up without being asked
• Anticipates problems before they become issues
• Communicates proactively and professionally
• Thrives in a fast-paced environment with multiple moving parts
• Takes ownership and accountability for outcomes
• Enjoys building systems, improving processes, and creating organization from complexity

Why This Opportunity?

• Join a stable, growing U.S.-based organization
• Work closely with senior leadership and decision-makers
• Gain exposure to sales operations, marketing, process improvement, and AI initiatives
• Opportunity to grow into broader operations, enablement, or leadership-focused roles
• Remote work with flexibility and a collaborative team environment

If you have a proven track record of keeping teams organized, projects moving, and stakeholders informed, we'd love to connect with you.