Preconstruction Coordinator

Lee's Summit, MO (Onsite)

$85,000 - $115,000 Base Salary

Seeking a highly organized and detail-oriented Preconstruction Coordinator to support business development, bidding, and project pursuit efforts for a growing construction organization specializing in sports facilities, site development, landscape construction, irrigation systems, synthetic turf, and specialty outdoor construction projects.

This role serves as a critical link between estimating, operations, project management, and leadership teams, helping identify opportunities, manage bid processes, coordinate proposals, and support company growth initiatives. The ideal candidate thrives in a fast-paced construction environment, enjoys managing multiple priorities, and has a strong understanding of construction documentation and bidding processes.

What You'll Be Do

Preconstruction & Bid Coordination

• Manage bid opportunities from solicitation through final submission.
• Review plans, specifications, addenda, and project requirements.
• Coordinate with estimators, subcontractors, vendors, and project teams to gather pricing and scope information
• Prepare proposal packages, qualification statements, compliance documents, and bid forms
• Maintain bid calendars, deadlines, and project pursuit schedules
• Ensure accurate and timely bid submissions
• Track bid results and maintain historical project records

Business Development Support

• Research and identify upcoming project opportunities through bid boards, municipal postings, industry networks, and market research
• Maintain CRM systems and project tracking databases
• Coordinate client outreach and follow-up efforts
• Support leadership with strategic growth initiatives and market expansion
• Assist with presentations, project portfolios, and marketing materials
• Attend pre-bid meetings, networking events, and industry functions as needed

Project Coordination & Administrative Support

• Organize project files, contracts, plans, specifications, and submittals
• Maintain vendor and subcontractor databases
• Assist with procurement logs, schedules, and startup documentation
• Coordinate communication between estimating, operations, project management, and executive leadership
• Support weekly pursuit and planning meetings to ensure deadlines stay on track

Qualifications

• 3+ years of experience in construction bidding, estimating support, project coordination, construction administration, or business development
• Strong understanding of construction plans, specifications, and bid processes
• Excellent organizational, communication, and multitasking skills
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office Suite, Excel, Adobe Acrobat, and Bluebeam