Construction Office Manager / Bookkeeper

We are seeking a highly organized and detail-oriented Office Manager / Bookkeeper to join a large, fast-paced construction organization based in Sanford, FL. This position is 100% onsite and ideal for a candidate who thrives in a collaborative, hands-on environment and enjoys supporting multiple active construction projects. The office maintains a laid-back, family-oriented atmosphere where teamwork and accountability are valued. The leadership team promotes a fun, drama-free work culture focused on excellence and mutual respect!

Key Responsibilities:

• Oversee day-to-day office operations and serve as the primary point of contact for leadership and project teams.
• Manage Accounts Receivable (AR), including pay applications, AIA billings, and lien releases.
• Prepare and track pay applications and ensure accurate submission to clients.
• Monitor and follow up on outstanding receivables to maintain healthy cash flow.
• Review, organize, and file contracts, COIs, and related project documentation electronically.
• Support the General Manager by acting as a gatekeeper for correspondence and approvals.
• Order and maintain office supplies and materials.
• Coordinate across multiple construction divisions, including new construction and tenant renovation projects.
• Maintain accurate records for over 80 active projects ranging from quick-turn to multi-year jobs.

Requirements:

• Minimum 5 years of experience in a construction or contracting environment.
• Strong background in Accounts Receivable, AIA billing, and lien releases.
• Must be a Notary Public (or willing to obtain certification shortly after hire).
• Highly organized, dependable, and comfortable managing a high volume of data and projects.
• Excellent communication and interpersonal skills to interact with both field and office staff.

Benefits:

• Medical Insurance – United PPO and additional plan options (company covers ~50% of premium)
• Dental & Vision – Employee-paid, affordable options
• 401(k) – 50% match up to 4%, 6-year vesting schedule
• PTO: Accrued, equivalent to 2 weeks annually
• Holidays: Approximately 9 paid holidays per year

We look forward to your reply!