Office Manager

📍 Onsite – Sanford, FL | Full-Time

💰 $53,000–$58,000/year + Annual Bonus

🕒 M–F, 8:00 AM – 5:00 PM

💼 Construction Subcontracting | 5+ Years Experience Required

About the Role:

Our client is a busy construction subcontractor in Sanford, FL, looking for an experienced Office Manager to keep our operations running smoothly. This onsite role supports all three divisions of our company—primarily new construction and tenant renovations—with about 80 active projects at any time.

You’ll own Accounts Receivable, coordinate pay applications and AIA billing, track COIs and lien releases, manage contracts, and support the owner directly. Expect a fast-paced environment where attention to detail and follow-up are key.

Key Responsibilities:

• Manage AR (60% of role): pay apps, AIA billing, receivables follow-up
• Track and organize contracts, COIs, and lien releases
• Order and manage office supplies
• Act as gatekeeper and direct support to company owner
• Use Microsoft Dynamics ERP and Excel to track communications and data
• Assist across three divisions—focus on construction & tenant renovations

What They're Looking For:

• 5+ years in an Office Manager or AR role in construction
• Strong experience with AIA billing, pay apps, lien releases, and COIs
• Proficient in Excel and comfortable using ERP systems
• Must be a Notary Public - OR willing to get this!
• Organized, reliable, and great at multitasking

*****************LOCAL CANDIDATES ONLY *********************

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.