YOUR MISSION:

As the Executive Assistant to our Chief Revenue Officer (CRO), you will serve as a trusted strategic partner ensuring seamless operations, high-impact time management, and proactive support. With 4 years of experience under your belt, you are not just keeping things on track you’re anticipating needs, leading the coordination of cross-functional workshops, and helping drive efficiency at the leadership level. You will be embedded in the rhythm of our Revenue organization, managing a fast-moving calendar, owning logistics end-to-end, and helping the CRO focus on what matters most: strategic growth, partner relationships, and team leadership.

IN THIS ROLE YOU WILL:

• CRO Calendar Management: Manage complex, high-volume scheduling across global time zones with precision and foresight, balancing external meetings, internal priorities, and team alignment.
• Coordinate Workshops & Offsites: Lead the planning and execution of team workshops, leadership sessions, and revenue-related events handling everything from agenda creation to follow-ups.
• Enable Focused Leadership: Ensure the CRO is prepped and prioritized for key meetings, tracking action items, and enabling high-leverage decision-making. This includes drafting internal and external communications.
• Travel and Expense Management: Coordinate international and domestic travel, manage executive-level expenses, and process reimbursements. Vendor coordination and other operational tasks.
• Event Coordination: Organize and execute team-building activities, events, and large-scale meetings.
• Streamline Communication: Help manage and triage inboxes, Slack, and internal comms to keep information flowing efficiently and on time.
• Act as a Gatekeeper & Liaison: Serve as a point of contact between the CRO and key stakeholders, both internally and externally.

WHAT YOU BRING TO THE TABLE:

• Proven Experience: 4+ years of Executive Assistant or relevant work experience -- direct executive support, project management, and event planning experience. Ideally in a fast-paced, growth-stage or SaaS environment supporting CRO/Sales/Commercial functions.
• Time Management: Proven ability to prioritize and manage time and tasks efficiently.
• Event Management: Hands-on experience running leadership workshops, quarterly planning sessions, and team offsites, with the ability to drive logistics and content coordination.
• Calendar Ninja: Mastery of calendar and time management, especially for executives with competing global priorities.
• Strong Communication & Discretion: You write clearly, speak confidently, and handle sensitive information with the utmost professionalism. Positive, can-do attitude and willingness to jump into a myriad of projects
• Tech-Savvy & Organized: You’re fluent in tools like Google Workspace, Powerpoint, Google Slides, Word/Google Docs, Slack, Notion, and Zoom and you love building systems that make life easier. able to quickly learn new technologies and tools.
• Proactive & People Smart: You anticipate needs before they arise, proactively solving problems, keeping the CRO aware and ahead of key meetings/initiative planning needs, and thrive in a role where no two days are the same.
• Strong attention to detail: Organized and responsive with the ability to maintain confidentiality.

WHAT'S IN IT FOR YOU?

• The opportunity to join a rapidly growing Conversational AI startup with offices in Berlin, New York, and Munich.
• Invitation to join us in Berlin for an immersive company onboarding experience, where you’ll have the chance to delve into the Parloa product and immerse yourself in our dynamic company culture.
• Hybrid work environment - we believe in hiring the best talent, no matter where they are based. However, we love to build real connections and want to welcome everyone in the office on certain days.
• Attractive compensation package with equity.
• Training and development budget which can be used for conferences and attending development courses to ensure continuous professional growth.
• Flexible working hours, Unlimited PTO and travel opportunities.
• Regular team events, game nights, and other social activities.
• A beautiful office with flair in the heart of NYC with all the conveniences, such as social area, snacks, and drinks.

Your recruiting process at Parloa:

Recruiter video call → Meeting the team → Hiring Manager Call