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Executive Assistant to the CEO

Mistral AI

Mistral AI

Administration
Paris, France
Posted on Monday, June 17, 2024
About Mistral
At Mistral AI, we are a tight-knit, nimble team dedicated to bringing our cutting-edge AI technology to the world.
Our mission is to make AI ubiquitous and open. We are creative, low-ego, team-spirited, and have been passionate about AI for years.
We hire people that foster in competitive environments, because they find them more fun to work in. We hire passionate women and men from all over the world.
Our teams are distributed between France, UK and USA
Role Summary
We are seeking a highly motivated, organized, and experienced Executive Assistant to support our CEO in a fast-paced startup environment.
The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor and confidentiality.
Reports to the CEO Paris
Key Responsibilities
Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
Prepare and manage documents, presentations, reports, and agendas for meetings.
Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
Manage and maintain office systems, including filing systems and databases.
Plan and coordinate both domestic and international travel arrangements.
Act as a point of contact among executives, employees, clients, and other external partners.
Handle confidential matters with discretion. Run projects in collaboration with our office manager (e.g employee events)
Qualifications & profile
Bachelor's degree or equivalent experience.
Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast paced environments
Excellent verbal and written communication skills.
Strong organizational skills with the ability to multitask and manage competing priorities.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
Ability to maintain a high level of confidentiality and discretion.
Strong problem-solving skills and the ability to think proactively.
Positive mindset and solution oriented Flexibility to work in a fast-paced, ever-changing startup environment.
Daily lunch vouchers
Contribution to a Gympass subscription
Monthly contribution to a mobility pass
Full health insurance for you and your family
Generous parental leave policy