If you’re interested in working for a dynamic, rapidly growing business at the forefront of innovation and excellence in the design and architecture industry, we are seeking an experienced and dedicated Executive Assistant to support the office of the Chief Operating Officer. This position requires an individual who thrives in a fast-paced and ambiguous environment, possesses exceptional organizational skills, and is able to maintain a high level of attention to detail.

Material Bank is looking for a well organized and self-motivated individual with a history of high performance who is able to prioritize multiple critical requests in order to meet tight deadlines. The role requires a high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (both internal and external) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will be able to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations, and take on varied and exciting new projects and learn new skills.

In this role, the Executive Assistant will need to take effective action without having the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. This position is a highly visible role that supports our Chief Operating Officer.

This is a hybrid position based in Boca Raton, FL.

What you'll do:

• You love organizing, planning, and coordinating and will work to make your executive more productive by handling any and all administrative tasks
• You will organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items.
• You will coordinate with peer EA’s as well as leaders in the team to look ahead and establish operational cadences to effectively run the business with the right leaders meeting at the right times with a thoughtful agenda
• You will listen, take notes, and help prioritize and delegate as needed to get the most done in a short period of time. You will stay in sync with your executive on the most important priorities – keeping the team and your executive in alignment
• Ability to problem-solve in a fast-paced, dynamic environment
• You will book travel as needed, make changes when necessary, and handle all expense reporting
• You will handle core office leadership tasks as needed

What you’ll bring:

• 7 plus years experience supporting Senior Executive(s)
• Must be highly competent with a range of modern communication tools (Zoom, Slack, etc.)
• Proficient in Microsoft Office (Outlook, Excel, etc.)
• Experience in a fast-paced, high-tech company
• Self-starter, takes pride and ownership in work
• Growth oriented mindset, wants to contribute to the growth of the organization
• You can work with diverse personalities and communication styles

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Material Bank is proud to be an equal opportunity employer. We value diversity, and all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran or disability status or other status protected under any applicable federal, state or local law.