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Research and Development Administrative Assistant



Posted on Saturday, June 1, 2024

Mark43 is approved to hire in Canada, the UK, and 40 U.S states, including AL, AZ, CA-excluding San Francisco, CO, CT, DC, DE, FL, GA, IA, ID, IL, IN, KS, LA, MA, MD, ME, MI, MN, MO, NE, NV, NH, NJ, NM, NY, NC, OH, OR, PA, SC, SD, TN, TX, UT, VA, VT, WA, and WI. Before applying to a remote role, please ensure that you are able to perform the position in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.

Applicants must be authorized to work for any employer in the country in which the role is being hired. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Mark43's mission is to empower communities and their governments with modern technologies to improve the safety and quality of life for all. We are a SaaS (Software as a Service) company catering to public safety agencies. We build powerful, scalable, and elegant software that sets a new standard for the tools our first responders rely on. Our users are diverse. We are therefore committed to fostering diversity of thought and experience within our team.

Mark43 is looking to hire a Research and Development Administrative Assistant. The R&D Administrative Assistant will provide critical support to our senior executives in our Research and Development organization, combining traditional executive assistant responsibilities with analytical tasks related to data and software development projects. The ideal candidate is a detail-oriented, analytical thinker with a strong background in administrative support and a good grasp of data analysis and software development metrics.

What You Will Do:

  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the R&D Executive.
  • Manage an extremely active calendar of appointments, plan and coordinate executive meetings, and arrange complex and detailed travel plans, itineraries, and agendas.
  • Work closely with IT, Engineering Operations, and software development departments to compile, analyze, and report on data related to software project timelines, budget adherence, and performance metrics.
  • Prepare executive responses to routine memos, letters, or correspondence, and prepare reports by collecting and analyzing information.
  • Provide a bridge for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Follow up on contacts made by the executives and support the cultivation of ongoing relationships.
  • Use analytical tools to generate reports and insights that aid in decision-making.
  • Assist in the preparation of presentation materials for board meetings and executive presentations.
  • Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion.

What You Will Need

  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant with a focus on data analytics.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office, with a strong emphasis on Excel and data analytics tools.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion and confidentiality.
  • Bachelor’s degree in Business Administration, Computer Science, Data Analytics, or a related field.
  • Familiarity with software development metrics and project management frameworks is highly desirable.
  • Experience in a tech-focused environment, especially within software development or IT departments.
  • Advanced certification in data analytics or project management.
  • Understanding of Agile and Scrum methodologies.

Our Privacy Notice describes how Mark43 uses and protects the personal information of prospective employees during the recruitment process. It informs you about our handling of the personal information you provide to us when you apply for a position in our organization and in general when you express your interest in joining our team.

As a part of Mark43's security measures all employees must: Engage in appropriate use of the company's electronic information resources; Become knowledgeable about and follow relevant security policies and guidelines; Protect the resources under their control, such as passwords, computers, and data that they create, receive, or download; and Promptly report security-related incidents and violations, and responding to official reports of security incidents involving their systems or accounts.

Mark43 is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed, please email requesting the accommodation.