Executive Assistant/Office Manager
Manas AI
Administration, Operations
USD 100k-135k / year
Posted on Apr 28, 2026
Executive Assistant/Office Manager
Full Time, In-Person
New York, NY, USA
The salary range for this role is $100,000 - $135,000/year. Final compensation will be determined based on experience, skills, and qualifications.
About the Role
We are looking for a highly organized and proactive Executive Assistant/Office Manager to support our C-Suite team and ensure our office runs smoothly day to day. This role requires someone who can seamlessly shift between high-level executive support and hands-on operational management.
What you’ll do
Manage complex calendars for executives, including scheduling meetings, resolving conflicts, and prioritizing commitments
Coordinate domestic and international travel - flights, accommodation, ground transportation and detailed itineraries
Act as a gatekeeper and first point of contact for internal and external stakeholders
Track action items and follow up on behalf of leadership to ensure deadlines are met
Oversee the day-to-day running of the office, maintaining a productive and welcoming environment
Manage relationships with vendors, supplies, and building management; negotiate and oversee service contracts
Own office supply inventory, equipment maintenance, and facilities requests
Plan and execute company events, team offsites, and all-hands meetings from end to end
What we’re looking for
5+ years of experience in an executive assistant, office manager, or similar administrative role
Proven ability to support C-Suite or senior leadership in a fast-paced environment
Exceptional organizational skills with a high attention to detail and the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills - you can represent the company professionally at all times
Discretion and sound judgement when handling confidential or sensitive information
Proficient in Google Workspace and comfortable learning new tools quickly
A self-starter who anticipates needs before they arise and takes initiative without being asked
Warm, professional demeanor with a collaborative, can-do attitude
What we offer
Competitive salary and performance-based bonus
Comprehensive health, dental, and vision coverage
Generous paid time off and company holidays
A collaborative, people-first culture where your work genuinely matters
Final candidates may be subject to a background check and/or reference checks as a condition of employment. Applications must be authorized to work in the United States without sponsorship, now or in the future.
Equal Opportunity & Non-Discrimination: Manas AI is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected characteristics.
At Will Employment: Employment at Manas AI is at-will meaning either party may terminate the relationship at any time, with or without cause or notice.
No Unsolicited Recruiter Contact: We are not accepting unsolicited resumes from staffing agencies or recruiters. Any resumes submitted without a signed agreement will be considered property of Manas AI, and no fees will be paid.
To apply: Please email cover letter and resume to careers@manasai.co with the Job Title in the subject line.