Front Desk Receptionist & Office Manager
Luma AI
Administration, Operations
Palo Alto, CA, USA
USD 35-40 / hour
Posted on Nov 21, 2025
Front Desk Receptionist & Office Manager
Palo Alto, CA
Operations
In office
Full-time
Palo Alto, CA (On-site, 5 days/week)
About Luma AI
Luma AI's mission is to build multimodal AI that expands human imagination and capabilities. We believe the next leap in AI won’t come from language alone, but from models that can see, understand, create, and interact with the world visually.
Dream Machine is just the beginning. We’re creating an intelligent creative partner that helps people express what’s in their mind’s eye - without needing the perfect words. Think: generative AI that’s not just helpful, but beautifully intuitive and deeply visual.
We’re product-focused, fast-moving, and shipping like crazy. Our team is small, sharp, and obsessed with building things that feel magical.
Where You Come In
The Front Desk Receptionist & Office Manager supports the team and reports directly to the Operations & Events Manager.You’ll help create a welcoming, organized, and inspiring environment for our employees and guests while keeping the day-to-day office operations running smoothly.
The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced startup setting. This is an entry-level position with high visibility and impact - perfect for someone eager to learn, grow, and be at the heart of an innovative AI start-up.
Reliability: Dependable and consistent, you follow through on commitments and take pride in keeping things running smoothly. Whether you’re keeping daily operations on track, welcoming guests, or jumping in to solve last-minute challenges, your steady presence helps the Operations & Events Manager and the broader team feel supported and assured that everything is under control.
Organization & Efficiency: Brings structure and consistency to daily operations - keeping spaces tidy, systems running smoothly, and the pantry stocked. Finds satisfaction in creating order and ensuring everything works seamlessly behind the scenes.
People-First Mindset: Naturally welcoming and approachable. You build genuine connections with teammates and visitors, fostering a positive, inclusive, and professional environment that makes everyone feel supported and valued.
What You’ll Do
Reception Duties:
- Greet and assist visitors, candidates, and vendors professionally and warmly.
- Manage incoming and outgoing mail and packages.
- Maintain a tidy workplace and keep kitchen shelves stocked
Office Management:
- Ensure smooth office operations, including managing office supplies, equipment, and keeping our plants alive.
- Coordinate building maintenance and repairs.
- Issue new employee equipment (setting up workstations, activating key cards).
- Assist with planning and coordinating company lunches, team events, birthdays, offsites, and overall office culture
- Be the go-to helper for “Can you just…?” requests from the team.
Who You Are
- You are a natural host and love making others feel welcome.
- Have a knack for organizing chaos.
- Love adding personal, creative touches to whatever you do.
- Know your way around Slack and Google Workspace
- Thrive in a creative, collaborative space and bring positive energy wherever you go.
Compensation
The base pay range for this role is $35 – $40 per hour.
Req ID: R100006