The role

• Founder velocity: Owning the complex, multi-time-zone calendars and travel logistics to ensure the founders are always in the right place at the right time with the right information.
• Inbox & communication: Triaging high-volume inboxes and ensuring 100% accountability on follow-ups with partners, investors, and the ecosystem.
• The Paris hub: Managing our physical HQ end-to-end - from vendor relationships to hosting VIPs.
• Operational rigour: Handling invoice payments, accounting workflows, and HR admin (employee requests and office onboarding).
• Culture infrastructure: Designing and executing the logistics for team events and marketing pop-ups as we expand across Europe.
• Founder proxy: Acting as the first point of contact for the team and external stakeholders, protecting the founders' deep work time while ensuring the team has what it needs.

About you

• Have a high‑growth background: 3-5+ years in a fast-paced startup (Series A/B preferred) or a rigorous professional services environment (law, finance, or consulting).
• Are fluent in English and proficient in French (critical for our Paris hub and European footprint).
• Take radical ownership and default to action: You anticipate needs before they are voiced and ensure that once a task is started, the loop is closed every single time.
• You’re used to fast change and context-switching: You can jump from complex multi-time-zone calendar management to fixing an office infrastructure issue without losing momentum.
• You have hands‑on experience with Notion, Slack, and AI tools: You use tech naturally to automate scheduling friction and keep our internal Founder OS running smoothly.
• You can act as a high-level gatekeeper and founder proxy: You are comfortable hosting investors, partners and protecting the founders' time for 10x deep work.
• You bring extreme rigor to operational admin: Experienced in handling invoice payments, expense tracking, and basic HR/onboarding workflows.
• You’re strong at stakeholder management and culture-building: You take pride in building a world-class environment in the Paris HQ for both local and visiting remote employees.

• You need a clearly defined role with stable responsibilities.
• You prefer strategic advisory work over hands-on execution.
• You've only worked in large, well-established companies.
• You need perfect information before making decisions.
• You prioritise predictable 9-5 work over mission intensity.
• You're uncomfortable with frequent context-switching and urgent pivots.

How we work