• Document Management:
• Create and distribute keys to access office spaces.
• Check and process transfer documents reports, ensuring they are signed by employees and uploaded to the relevant spreadsheet.
• Prepare and update spreadsheets for broken equipment, coordinating repair and maintenance as necessary.
• Database Maintenance:
• Prepare and maintain the database of equipment assigned to employees.
• Update the database with new information as equipment is issued or returned.
• Operations Support:
• Assist with various operational tasks as directed by the Operations team.
• Communicate with suppliers on behalf of the Operations team
• Provide general office support to ensure the smooth operation of the office environment.
• Logistics and Material Handling:
• Manage sending and receiving packages.
• Distribute materials to recruiters as required.
• Administer packages, ensuring proper tracking and distribution.
• Register new employees and guests from HQ, ensuring proper documentation and access are provided.
• Transport broken computers and other equipment to customer service for repair.
• Handle laptop deliveries to employees and maintain records of distributions.
• Snack Administration:
• Manage snack inventory and distribution within the office.
• Ensure snacks are replenished and available for employees.
• Meet and Greet:
• Meet new employees and guests, providing them with necessary information and assistance.
• Address other specific needs of the office, ensuring a welcoming and efficient environment for all staff and visitors.
• Assistance with the upholding events with HQ if necessary
• Meeting-rooms reservation

Daily Routine Assistance:

• Support other daily routine tasks of the Operations department as needed.
• Provide general assistance to ensure the smooth operation of the department.
• Timely Resolution of Facility and IT-related Issues:
• Address facility and IT-related issues promptly to maintain a conducive work environment.
• Ensure that office spaces are well-maintained and that the IT infrastructure is reliable.
• Facilitate a work environment where employees can focus on their core responsibilities without unnecessary distractions.
• Contribute to boosting employee satisfaction and productivity through efficient resolution of operational issues.