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Executive Assistant to the Chief Technology Officer

Illumio

Illumio

Administration, IT
Sunnyvale, CA, USA
Posted on Wednesday, November 15, 2023

Executive Assistant to the Chief Technology Officer

Onsite work model of 5 days in office/week in Sunnyvale, CA

Illumio, the Zero Trust Segmentation (ZTS) Company, stops breaches and ransomware from spreading across the hybrid attack surface. The Illumio ZTS Platform visualizes all traffic flows between workloads, devices, and the internet, automatically sets granular segmentation policies to control communications, and isolates high-value assets and compromised systems proactively or in response to active attacks. Illumio protects organizations of all sizes, from Fortune100 to small business, by stopping breaches and ransomware in minutes, saving millions of dollars in application downtime, and accelerating cloud and digital transformation projects.

As the Executive Assistant, you will support the CTO & team in their pursuit to meet the company’s objectives and initiatives.

You will work under minimal supervision Ito provide advanced administrative support interacting closely with senior leadership. You will prioritize and manage their time, anticipate their short- and long-term needs, coordinate events, set up and help to execute key internal and external meetings, and be a conduit for information across the organization.

What We Are About:

The office of the CTO has established a culture based on thought leadership, independence, and responsibility. This powerful dynamic drives us forward as we work to make the digital world a safer place. Those who join us represent the leader in Zero Trust Segmentation.

Together, we build world-class products and explore new technologies—driven by people with different perspectives, backgrounds, and a commitment to innovation – in a time when the world faces its greatest cybersecurity threats in history.

Major Performance Objectives:

  • Enable the CTO to maximize the most effective, efficient, and organized use of time

  • Act as a trusted advisor and partner to the CTO in prioritizing and executing a broad spectrum of work projects

  • Help the CTO drive key initiatives throughout the organization

  • Be a fully contributing member to the Illumio Administrative team and help with company-wide meetings, initiatives, projects, and programs

  • Assist in covering other executives as needed on an interim basis in support of planned or unplanned out of office time

Key Tasks in Achieving Performance Objectives:

  • Manage complex and detailed executive calendar to align schedules and proactively resolve scheduling conflicts at the C-Suite and leadership levels

  • Interact with internal and external stakeholders to schedule and execute meetings

  • Handle time-sensitive critical priorities with minimal direction

  • Drive projects that include a high degree of confidentiality working with senior executives and key stakeholders

  • Demonstrate a high degree of initiative and ability to take independent action while always exercising sound judgment and discretion with task and projects

  • Anticipate and initiate actions regarding team operations which requires knowledge of the organization and other departments

  • Function as a high-level individual contributor or coordinator of multiple projects

  • Show exceptional ability to partner with cross-functional teams to successfully deliver the desired outcome

  • Communicate with all levels of the organization, including executive officers, customers, and external partners

  • Demonstrate willingness to evolve as the company’s and team’s priorities change

  • Represent Illumio with the highest level of integrity and professionalism

  • Partner with the CTO & Staff to drive, plan and support events and meetings, off-sites, and team gatherings

  • Prepare, process, and track to completion expense reports and purchase requisitions

  • Travel coordination and arrangements

What You Will Bring:

  • Minimum of 5+ years working at the Executive administrative level

  • Experience supporting C level executives highly desired

  • Advanced Outlook calendar management is critical

  • Expert level knowledge of Windows and Mac desktop computer applications, Microsoft Office and MS 365 Suite and Zoom

  • Technical aptitude to quickly learn new programs and tools

  • Strong organization, project management and problem-solving skills

  • Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency

  • Friendly and professional demeanor, with a “can do” attitude

  • Ability to act quickly and multi-task seamlessly and professionally

  • Proven time management skills with the ability to work in a fast-paced environment with limited supervision

  • A highly proactive and ownership mindset that anticipates needs and manages up and downstream to ensure deliverables are met timely and accurately

  • Excellent verbal and written communication skills including the ability to communicate with all levels of the organization

  • Ability to identify business issues and coordinate an appropriate response with key stakeholders

About Illumio:

Illumio, the pioneer and market leader of Zero Trust segmentation, prevents breaches from becoming cyber disasters. Illumio protects critical applications and valuable digital assets with proven segmentation technology purpose-built for the Zero Trust security model. Illumio ransomware mitigation and segmentation solutions see risk, isolate attacks, and secure data across cloud-native apps, hybrid and multi-clouds, data centers, and endpoints, enabling the world’s leading organizations to strengthen their cyber resiliency and reduce risk.

Illumio believes that an environment of unique backgrounds, experiences, viewpoints, and individual contributions drives our success and makes us stronger together. We are dedicated to creating and maintaining a diverse culture and emphasizing inclusion and belonging.

Pay Range:

$100,000 USD - $115,000 USD

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, location, experience, knowledge, skills, abilities, as well as internal equity, alignment with market data, or applicable laws.

Benefits:

At Illumio we offer a wide range of benefits to our eligible team members. Our benefit programs vary by location and can include Medical, Dental, Vision Coverage – Health and Dependent Savings Accounts – Life and Disability Programs – Paid Parental Leave – Voluntary Benefit Programs – Company Sponsored Wellness Program – Wellness Reimbursement Program - Retirement Savings – Equity Opportunities – Paid time off and Paid Holidays – Employee Incentive Program. #LI-KD1 #LI-ONSITE