The Mission

This role will support various on-site functions for LATAM Flywheel, including customer & partner visits, as well as assisting other primary stakeholders with duties that require a local presence or have language requirements. This person will be in communication with internal and external customers for office coordination for such events, alongside primary duties performed by an executive assistant. This includes, but is not limited to the following duties, as others may be assigned:

In this role, you'll get to:

• Assist the Executive Assistant as needed with vendor procurement, purchase order creation and invoice tracking process to ensure high levels of service, inclusion and diversity, maintaining solid communication and good working relationships when language and locality requirements are needed.

• Project Coordination: Support the planning and execution of regional projects and initiatives including the Flywheel motion being developed in LATAM. Track project progress, prepare status reports, and ensure deadlines are met. This would be a support role that collaborates with primary cross-functional teams to achieve project goals.

• Financial Administration: Works closely with Executive Assistant who has primary responsibilities, but may assist in light budget preparation and expense tracking for the Latin American operations where language and location requirements need local presence. Process invoices, and liaise with the finance department to ensure timely payments to our vendors. Monitor and reconcile office-related expenses and prepare financial reports as required.

• Partnering with the regional flywheel leaders and with the culture team to support corporate initiatives related to Diversity, Inclusion and Belonging and social responsibility initiatives, this will be specially focused on the execution of the activities planned for the region.

• Partner with local HR generalists as needed to conduct Workplace orientations for new hires as part of the Onboarding process. Including sharing benefits and also coordinating other supporting teams.

• Take on occasional stretch assignments (e.g. help with the execution of the communications strategy), projects, initiatives and pilots and support the LATAM flywheel leadership team on an ad-hoc basis.

• Responsible for the planning, coordination and setup of in-office and hybrid events, acting as the first point of contact and working with partners, vendors and stakeholders to ensure smooth and successful execution. Will work closely with our Facilities Team.

• Assist the Executive Assistant in supporting the regional leaders, and liaise with partners and customers, in arranging merchandise for Expos, Trade Shows and local events.

We are looking for people who:

• Ideally 4 years experience working as an Office Coordinator or similar role
• Possess natural curiosity and have an affinity for creative problem-solving
• Communicate in a clear, professional, and informative style
• Build trust and confidence with customers and colleagues
• Have shown a consistent track record of delivering results that meet or exceed company expectations
• Have a reputation for exemplifying the highest level of professionalism
• Have the ability to operate in a dynamic environment, and quickly and effectively adapt to meet changing business requirements
• Have an interest in technology, marketing, sales, business, and industry growth
• Have superior data monitoring, analysis, and presentation skills
• Have strong organizational skills with the ability to prioritize, lead, and complete projects and initiatives successfully
• Have experience or interest in building a positive culture that is focused on Diversity, Inclusion & Belonging
• Needs to travel and work in the Bogotá office at least 50% of the time due to events in the office