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Office Manager UK



London, UK
Posted on Monday, June 3, 2024

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As our UK Office Manager you will be responsible for the overall effectiveness of Helsing UK's office and facilities. Working closely with the UK management and wider administration team, you will oversee general day-to-day office operations and the health, safety & environmental compliance of Helsing Ltd.'s facilities, as well as help to continue to build an inclusive atmosphere for your colleagues and Helsing customers.

The day-to-day

  • Help build a warm and inclusiveness atmosphere for Helsing employees, partners and customers

  • Organise and oversee daily office operations, business activities and maintenance

  • Maintain office filing and administrative systems, and office supplies

  • Work with the Landlord to ensure Helsing is compliant with UK Health, Safety and Environmental regulations and oversee the implementation of a HSE management system

  • Establish an estate and asset management system to maintain efficient and compliant operations and reduce Helsing Ltd.'s carbon footprint.

  • Manage Helsing UK’s office and facility budget

You should apply if you

  • Have a good knowledge or an interest in UK Health, Safety & Environmental governance and implementation in a defence environment

  • Have demonstrable organisational skills

  • Have strong communication and relationship-building skills

  • Have personal values which match ours: ownership, initiative, dedication to mission, speed and inclusiveness

  • Are a high performer who thrives in a fast-paced environment

  • Are collaborative, humble and a problem-solver

  • Are fluent in English (German and French are a plus)

  • Can be based in our London office 5 days a week

Join Helsing and work with world-leading experts in their fields

  • Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns.

  • The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world.

  • Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward.

  • In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts.

  • We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about.

What we offer

  • A focus on outcomes, not time-tracking

  • Competitive compensation and stock options

  • Relocation support

  • Social and education allowances

  • Regular company events and all-hands to bring together employees as one team across Europe

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.