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Office Manager



Palo Alto, CA, USA
Posted on Saturday, August 12, 2023
About Glean
We’re on a mission to bring people the knowledge they need to make a difference in the world.

Glean was founded by a seasoned team of former Google search and Facebook engineers, who wondered why we don’t have an easier way of finding what we need at work. In our personal lives, we have tools to help us find pretty much whatever we need. Why don’t we have that at work? And that was the beginning of Glean.

Glean searches across all your company’s apps to help you find exactly what you need and discover the things you should know. We’re a diverse team of curious and creative people who want to help each other get big things done—so we can help other teams do the same.

We're backed by some of the Valley's leading venture capitalists—including Sequoia, Kleiner Perkins, Lightspeed, and General Catalyst—and have assembled a world-class team with senior leadership experience at Google, Slack, Facebook, Dropbox, Rubrik, Uber, Intercom, Pinterest, Palantir, and others.


We are seeking a highly organized and proactive Office Manager to oversee the smooth operation of our office environment. As the Office Manager, you will be responsible for managing administrative tasks, coordinating office activities, and providing support to employees. Your role will be essential in ensuring the efficient functioning of our office and creating a positive work environment.

Who you are

  • BA/BS Degree
  • Strong organizational and multitasking skills with the ability to prioritize tasks.
  • Excellent written and verbal communication skills.
  • Proficiency in office software tools (e.g., MS Office, spreadsheets, database management).
  • Ability to handle confidential information with discretion.
  • Strong attention to detail and accuracy.
  • Problem-solving and decision-making abilities.
  • Ability to work independently and collaboratively in a team environment.
  • Knowledge of basic accounting principles is a plus.

Key Knowledge & Skills

  • Responsibilities:

    1. Administrative Management:
      • Develop and implement office policies and procedures to ensure smooth operations.
      • Maintain and organize office files, records, and documents.
      • Manage office supply inventory, order necessary materials, and maintain appropriate stock levels.
      • Prepare and distribute internal communications, memos, and announcements.
    2. Facility Management:
      • Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
      • Liaise with vendors, contractors, and suppliers for office-related services and equipment.
      • Manage office equipment and technology, including computers, printers, and phone systems.
      • Address any facility issues promptly and efficiently.
    3. Human Resources Support:
      • Assist with collecting, cleaning, and resetting laptops
    4. Financial Administration:
      • Monitor and manage office budgets, including expenses, invoices, and purchase orders.
      • Coordinate with the finance department for expense tracking and reporting.
    5. Office Communication and Collaboration:
      • Serve as a point of contact between employees, management, and external stakeholders.
      • Support internal communication initiatives, including staff announcements.
      • Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.

If you are a proactive, detail-oriented individual with exceptional organizational and communication skills, and you thrive in a fast-paced office environment, we would love to hear from you.


  • Competitive compensation
  • Healthcare
  • Flexible work environment and time-off policy
  • 401k
  • Transparent culture
  • Learning and development opportunities
  • Company events
  • Free meals
We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.