Job Description:

About the Role

The Operations Manager will play an integral role in operationalizing Cityblock’s care model in the practice setting. The Operations Manager will manage the day-to-day operations of our clinical team, establishing an environment in which our care model can flourish. The Operations Manager will work with the clinical team to implement the initial care model workflows, implement a structure for ongoing measurement and improvement of clinical operations, and ensure compliance with policies and procedures. The Operations Manager will cultivate an environment reflecting the values of Cityblock Health, including respect for our members and team members.

Responsibilities

• Manage day-to-day operations of the clinical staff

• Ensure compliance with policies and procedures across all aspects of operations, including proper documentation and billing practices

• Address operational issues as they arise, and collaborate with the Director of Clinical Operations and the Medical Director to problem solve as needed

• Oversee and mentor assigned team members, fostering an environment of open communication

• Assure optimized use of technology and applications, including the EHR, Commons, and other tools used to support clinical operations

• Maintain staff schedule, including after-hours on-call rotations

• Comply with environmental requirements, including equipment maintenance

• Oversee procurement and accounts payable processes for clinical and office supplies

• Provide coverage for the Operations Associate as needed to maintain steady operations

• Monitor real-time member experience feedback using an automated dashboard, and address issues

Requirements for the Role

• You have a bachelor’s degree and 3+ years of experience of management within an ambulatory clinical practice setting

• You are comfortable using a variety of computer systems, including practice management and electronic health record systems such as Athena, Epic, etc.

• You are adept at identifying and implementing process improvement opportunities

• You are familiar with regulatory requirements pertaining to medical practices, including documentation and billing, quality reporting (HEDIS, QARR), and environmental requirements to ensure safety for members and staff

• You have excellent communication skills, including the ability to effectively interact with all members of the care team, and with members of the public

• You have managed staff in a clinical practice setting and work well with clinical teams including physicians and Advanced Practice Clinicians

• You have experience with deep, hands-on process improvement

• You are compassionate, open-minded, and non-judgmental

• You have the ability to think quickly and solve problems in the moment

• Ensure compliance with policies and procedures across all aspects of operations, including proper documentation and billing practices. At least some understanding of billing and coding (ICD, CPT, how are they used, billed, etc.)

• Assure optimized use of technology and applications, including the EHR, Commons, and other tools used to support clinical operations

• Understands and can articulate practice operations best practices (scheduling, organizational structure, etc.)

• Experience with procurement and accounts payable processes for clinical and office supplies

• Experience running and managing practice ops for a clinic or running ops

• Nice to Have: Virtual/telehealth experience and home health. Not as important as brick and mortar clinic ops. Scheduling experience with different modalities.

• Monitor real-time member experience feedback using an automated dashboard, and address issues

• Applies best practices and expertise in practice operations, and applies to market

• Process-oriented mindset

• Strong organizational skills and flexible with reprioritization

• Experience building something before from scratch and autonomously

• Communicates and works well with clinical teams including physicians and Advanced Practice Clinicians

• Has excellent communication skills, including the ability to effectively interact with all members of the care team, and with members of the public

• Experience juggling multiple stakeholders (i.e. previous vendor relationships) Can bridge between staff, stakeholders and vendors

• Proactively addresses operational issues as they arise, and collaborates with other team members to problem solve as needed

• Has the ability to think quickly and solve problems in the moment

• Has a continuous-improvement mindset. Never satisfied with the status quo -- is always looking for problems and inefficiencies, and working to sustainably address their root causes.

• Challenges and mentors assigned team members, fostering an environment of open communication

• Assess for effectiveness in change management

Cityblock values diversity as a core tenet of the work we do and the populations we serve. We are an equal opportunity employer, indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.

Covid 19 Update - Please Read:

Cityblock requires those hired into this position to provide proof that they have received the COVID-19 vaccine. Any individuals subject to this requirement may submit for consideration a request to be exempted from the requirement (based on a valid religious or medical reason) on forms to be provided by Cityblock. Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption. Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. This vaccination requirement is based, in part, on recently established government requirements. The requirement is also based on the safety and effectiveness of the vaccine in protecting against COVID-19, and our shared responsibility for the health and safety of members, colleagues, and community.

The COVID-19 pandemic has severely impacted the health and lives of people around the world, including the vulnerable populations Cityblock serves. As a healthcare provider, Cityblock holds ourselves to the highest standards when promoting the health and safety of those who we serve. Given that the COVID-19 vaccines are one of the most powerful tools to fight this disease and save lives, Cityblock is implementing a COVID-19 booster mandate for Washington, D.C. employees under the guidance of local/state mandates.

Medical Clearance (for Member-Facing Roles):

You must complete Cityblock’s medical clearance requirements, which include, but may not be limited to, evidence of immunity to MMR, Hepatitis B, Varicella, and a TB screen, or have an approved medical or religious accommodation that precludes you from being vaccinated against these diseases.

We do not accept unsolicited resumes from outside recruiters/placement agencies. Cityblock will not pay fees associated with resumes presented through unsolicited means.