Job Description

Where and how you can work

Our flagship campus is in Sydney, with a growing presence in Melbourne and co-working spaces in Brisbane, Perth, and Adelaide. This role is based in our Sydney campus.

About the Role

We’re looking for a Program Manager who brings structure, calm, and clarity to complexity. You’ll help drive the delivery of key programs across Workplace Experience, including the operationalisation of our new Sydney campus at 8 Kippax, and other global initiatives like remote experience, recognition, and celebration.

You’ll thrive in the details - planning milestones, defining success measures, managing dependencies and just as easily zoom out to connect dots across teams, ensuring alignment and progress. You’ll work closely with the Head of Vibe, Global Vibe Leads, and key partners across People, Finance, and Tech to turn vision into action.

This role reports into the Head of Vibe and is a 12-month fixed-term contract covering parental leave, with the opportunity to have significant impact on Canva’s next chapter of workplace experience.

What you’d be doing in this role

• Contribute to 8 Kippax operational readiness, including the operational strategy, seating strategy and the events framework.

• Lead program delivery for strategic workplace experience initiatives - balancing planning, execution, and stakeholder engagement.

• Partner cross-functionally across People, Space Creation (Construction & Facilities), Workplace Experience, and Operations to ensure programs are well integrated and outcomes are clear.

• Strengthen program management foundations within the Vibe group implementing consistent tools for planning, reporting, and stakeholder comms across global workplace initiatives.

• Track progress and impact by defining success metrics and leading regular check-ins, retros, and reporting cycles.

• Surface and resolve blockers by connecting stakeholders, identifying risks early, and ensuring alignment.

• Bring order to complexity by creating structured program plans, timelines, and communication frameworks.

You're probably a match if

• You have strong experience in program or project management ideally in workplace operations, and large scale office moves and events.

• You’re detail-oriented and structured, bringing clarity and consistency to complex initiatives.

• You’re outcome-driven, tracking toward tangible impact rather than activity.

• You’re a connector and communicator, skilled at translating strategy into plans and aligning diverse stakeholders.

• You’re calm under pressure, able to prioritise and problem-solve even when things feel ambiguous.

• You’re a continuous improver, always looking for smarter, simpler, or more scalable ways to deliver results.

• You’re energised by the intersection of space, culture, and experience, and passionate about the role environment plays in helping people thrive.

About the team

As part of the People SuperGroup, the Vibe team exists to “create environments that cultivate Canva's culture and inspire us all to do the best work of our lives.” From future space planning and desking strategy, to healthful meals and iconic events, we’re responsible for much of the magic that makes working at Canva feel intentional, energising, and people-first.

The Vibe team oversees several functions including:

• Workplace Experience

• Facilities and Construction

• Food and Beverage

• Health and Wellbeing Programming

• Events and Engagement

As Canva continues to grow, so too does the scope and complexity of Vibe’s mission. Our team is scaling our operations and strategy to meet the evolving needs of our people, spaces, and communities. That means becoming more globally connected, more operationally efficient, and more strategically impactful than ever before.

You’ll sit in the Vibe Programs Team, and work most closely with:

• The Head of Vibe

• The 8 Kippax core team

• The Global Vibe Leads Team

• Vibe Programs squad members

• Stakeholders across Facilities, Hospitality, Space Planning, People, Operations, Finance, and Tech

Together, we’re working to ensure that the environments we create continue to be a source of inspiration, inclusion, and joy—where everyone has the opportunity to do the best work of their lives.

What's in it for you?

Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a range of benefits to set you up for every success in and outside of work.

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva so even if you don’t feel like your skills quite match what’s listed above - we still want to hear from you!

Please note that interviews are conducted virtually.