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Payroll Manager, Americas



Accounting & Finance
San Francisco, CA, USA
Posted on Thursday, August 24, 2023
Join the team redefining how the world experiences design.
Hey, g'day, mabuhay, kia ora,你好, hallo, vítejte!
Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.
Where and how you can work
Our flagship office is in Sydney, Australia, but we've made our way from down under, to hubs in Austin and San Francisco, which are now home to our US operations. So whether you're in Texas or California, you have choice in where and how you work in each of those states. That means if you want to do your thing in the office (if you're near one), at home or a bit of both, it's up to you.
What you’d be doing in this role
As Canva scales change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.
About the team
Canva’s Payroll team is a part of the Finance and Legal Group, predominantly based in Australia, and growing teams in the Philippines, EMEA, and the United States. We manage payroll for our ever-growing community of Canvanauts worldwide.
As Canva continues to rapidly grow and expand globally, the payroll function faces increased complexity in scaling operations and compliance. We are expanding the team, adding technical expertise and operational skills to help Canva achieve its crazy big goals.
With payroll being one of the most critical functions in Finance, the team plays a significant role in making Canva one of the best places to work. We are dedicated to ensuring that every Canvanaut is paid accurately and on time, providing an excellent employee experience.
About the role
This role is a fantastic opportunity to champion Canva’s employee-centric attitude across the Americas region. The primary responsibility of the Payroll Manager will be to own the end-to-end payroll process in the United States, serving as the main point of contact and subject matter expert for all payroll-related matters within the region. This role will actively support global expansion initiatives in the Americas, while also playing a key role in shaping our processes for continued growth and the increasing complexities of payroll and benefits compliance in the United States. The Payroll Manager will have the chance to make a significant impact, helping to shape the evolution of Canva's payroll function.
But don't just take our word for it, check out what Corporate Accountant - Paddy Nordstrom has to say about working in Finance at Canva -
"I support the wider finance squad with any tricky technical accounting, as well as ensuring our financial reporting withstands external scrutiny. Every day Canvanaut's are coming up with crazy big goals (and making them happen!), which means lots of new and funky accounting challenges."

What You'll Do:

  • Ownership of end-to-end payroll processing for the Americas, ensuring accuracy, compliance, and timeliness.
  • Serve as the go-to resource and subject matter expert for all United States payroll-related matters, including future payroll or Employer of Record (EOR) expansions within the Americas.
  • Stay up-to-date with payroll laws, regulations, and tax requirements, ensuring payroll processes are compliant.
  • Find opportunities for process optimization and automation, implementing best practices to enhance efficiency and accuracy.
  • Collaborate with People Ops, Legal, Finance, and other departments to communicate and implement payroll-related changes, policies, and procedures.
  • Compile and analyze payroll data, producing regular reports for management and relevant team members.
  • Drive continuous improvement initiatives to improve payroll operations, data integrity, and reporting capabilities.
  • Provide leadership in addressing complex payroll issues and resolving concerns, ensuring excellent customer service.
  • Be part of a fun and agile team that constantly seeks to support and develop each other in a hyper-growth environment.

Who You Are:

  • You have extensive payroll experience in the United States, with specific expertise in handling complex payroll processes and ensuring compliance across multiple countries in the Americas.
  • You have in-depth knowledge of payroll regulations, tax laws, and labor legislation in the United States and various countries within the Americas region.
  • You are highly organized, pay attention to detail, and have the ability to ensure accuracy in payroll calculations and data entry.
  • You are proficient in using payroll software and systems with experience with Paylocity, ADP, Workday or similar platforms is preferred.
  • You are an excellent communicator, with the ability to effectively liaise with cross-functional teams, employees, and external partners.
  • You are an exceptional, analytical, and creative problem-solver, with the capacity to identify issues and implement solutions proactively.
  • You have advanced proficiency in Excel/Google Sheets, with expertise in handling large datasets and crafting complex formulas, functions, and macros.
  • You thrive in a dynamic environment, adapting quickly to changing circumstances and effectively navigating competing priorities.
  • You have a high level of integrity and discretion in handling confidential employee information and sensitive payroll data.
  • You have a Bachelor's degree in Business, Finance, Accounting, or a related field, and are a Certified Payroll Professional (CPP) or Global Payroll Management Institute (GPMI) designation is a plus.
What's in it for you?
Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a stack of benefits to set you up for every success in and outside of work.
Here's a taste of what's on offer:
• Equity packages - we want our success to be yours too
Health benefits plans to support you and your wellbeing
401(k) retirement plan with company contribution
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally
Check out for more info.
Other stuff to know
We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.
Please note that interviews are conducted virtually.