Payroll, Benefits & HR Operations Specialist
Bustle Digital Group
Accounting & Finance, People & HR, Operations
New York, NY, USA
Posted on Feb 1, 2025
Bustle Digital Group is looking for a Payroll & Benefits, HR Manager that administers the activities relating to the company payroll, benefits, HRIS and state agencies.. This role will undertake a variety of responsibilities such as entering payroll information, calculating wages, preparing to process payments and verifying applicable benefits assignments, and responding to state agency requests, including but not limited to audits, unemployment and data requests. This role requires a great understanding of the concept of confidentiality and experience in entering employee data with attention to detail with the goal to carry out all payroll procedures with speed and accuracy. The individual will manage the day to day data used for payroll, benefits and within the HRIS system.
This individual is highly organized, a strong communicator, and proficient in HRIS data management. This individual is self motivated and will work very closely with the senior members of the HR team to ensure benefits feeds are properly implemented and running smoothly day to day.
PAYROLL
- Assist Payroll Manager in preparing payroll for hourly, salaried, and temporary employees; including reviewing time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, union dues and other adjustments to pay as necessary for approval to the Payroll Manager.
- Facilitate necessary internal communication with Managers and Supervisors as part of part time payroll semi monthly processing.
- Respond to unemployment claims in a timely manner.
- Respond to verifications of employment in a timely manner.
- Maintain and update employee records in the payroll system in a timely manner.
- Onboard employees and assign the necessary class codes, position codes, EEO classifications, WC codes, benefits class, and retirement plan eligibility.
- Offboard employees and ensure state compliance is being maintained.
- Assist in audits processes as needed.
- Stay abreast of compliance changes and communicate these changes to the HR team as needed.
- Utilize payroll and HR software to maintain accurate and current employee data.
BENEFITS
- Maintain all third party data and update enrollment and terminations as needed with all
- employee benefit program vendors.
- Reconcile the monthly and quarterly benefit invoices.
- Responsible for running the reports used to process the monthly benefits invoices, including medical, dental, vision, Long Term Disability, Short Term Disability, Life, and supplementary benefits.
- Help oversee and manage the leave of absence (LOA) program.
- Help run all needed reports and work with the Generalist team to compile all governmental regulatory mandates and ensure filings are performed as required such as the annual FSA compliance testing.
- Help lead the open enrollment process, including helping set up the EDI feeds between the Payroll vendor and benefits vendors.
- Monitor ACA compliance and eligibility in the payroll system and flag any changes or updates in status to the Payroll team.
- Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee.
- Maintains workers comp data and file feed between payroll vendor and Workers Comp vendor.
HR OPERATIONS
- Assist with ongoing HR projects, including process improvements, system upgrades, and employee engagement initiatives.
- Participate in the implementation of HR programs and initiatives, ensuring they are executed efficiently and effectively.
- Help identify areas of improvement in HR operations and suggest solutions to enhance overall department efficiency.
Requirements
- 3-5+ years of experience in relevant roles dealing with payroll and benefits for companies with 100+ employees
- Experience handling sensitive and private information, and uses discretion
- Proficient in Microsoft Excel and Microsoft Word
- Familiar with Paylocity and other major payroll vendors
- Experience managing EDI feeds between Payroll vendor and benefits vendor
- An understanding of annual filings such as FSA audit, workers compensation, tax filings, year end filings, etc.
- Strong organizational and communication skills both written and verbal
- A demonstrated ability to work independently while serving and working with all departments across the company
- A team member who can easily harmonize with a range of personalities and is proactive and eager to build great relationships with others in the organization
Disclaimer: It’s come to our attention that scammers are pretending to recruit and hire on behalf of Bustle Digital Group (BDG). Note: Any legitimate BDG job offers or correspondence would come directly from an official bustle.com or bdg.com email address.
BDG is aware of individuals attempting to perpetrate scams by falsely representing themselves as BDG recruiters. In some instances, the person may ask candidates to pay a fee to submit an application, pay for equipment, or share bank account information in order to receive a gift. BDG will never ask for financial information of any kind or for any payment during the job application process. BDG will never ask for personal information during the interview process such as passport number, bank account number, social security number. BDG will never ask you to receive and ship packages or goods during our interview process. Our recruitment process takes place by phone, via zoom, or in person.
We urge everyone to exercise caution. If something feels off about your interactions, we encourage you to suspend or cease communications. If you are unsure of the legitimacy of a communication you have received, please reach out to hr@bustle.com and we will let you know if it’s legitimate or not.
BDG is one of today’s leading global media companies with a portfolio of distinct digital and experiential brands that are shaping culture through its authentic and trusted storytelling. Audiences turn to our brands – Bustle, Elite Daily, The Zoe Report, NYLON, Inverse, Mic, W, Romper, Scary Mommy, Fatherly, and The Dad – to hear from a set of diverse voices around the interests engaging the next generation. Founded in 2013, the Company reaches over 223 million readers and social fans and serves hundreds of the world's largest advertisers. BDG has global offices in New York, Los Angeles, Miami, London, and Paris.