Executive Assistant to the President
Applied Intuition
About Applied Intuition
Applied Intuition is the vehicle intelligence company that accelerates the global adoption of safe, AI-driven machines. Founded in 2017, Applied Intuition delivers the toolchain, Vehicle OS, and autonomy stacks to help customers build intelligent vehicles and shorten time to market. Eighteen of the top 20 global automakers and major programs across the Department of Defense trust Applied Intuition's solutions to deliver vehicle intelligence. Applied Intuition services the automotive, defense, trucking, construction, mining, and agriculture industries and is headquartered in Mountain View, CA, with offices in Washington, D.C., San Diego, CA, Ft. Walton Beach, FL, Ann Arbor, MI, London, Stuttgart, Munich, Stockholm, Seoul, and Tokyo. Learn more at appliedintuition.com.
We are an in-office company, and our expectation is that employees primarily work from their Applied Intuition office 5 days a week. However, we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work, starting the day with morning meetings from home before heading to the office, or leaving earlier when needed to accommodate family commitments. (Note: For EpiSci job openings, fully remote work will be considered by exception.)
About the role
As an Executive Assistant to our President, you will be responsible for managing all administrative tasks, including but not limited to calendar management, expense reports, heavy scheduling, and any other special projects. You will be joining as the second executive assistant at the company in a high-growth startup environment where you will interact with all teams. You will also have exposure to our customers, Board members, investors, and famous executives across the Silicon Valley ecosystem.
At Applied Intuition, you will:
- Anticipate and execute scheduling, prepare meeting agendas, and update calendar events for various types of meetings
- Manage executive calendars efficiently and effectively, making sure executives are on time to their meetings and ending meetings when running over
- Arrange domestic and international travel itineraries, including flights, accommodations, transportation and visa arrangements
- Assist with planning and coordinating internal and external events such as All Hands, fireside chats, and conferences
- Report and track expense reports in a timely manner
- Execute decisions with minimum guidance while weighing them against all other competing priorities and handling multiple tasks at once
- Ensure important messages are promptly addressed and responded to through Slack, email and other forms of correspondence
- Draft, review, and proofread documentation, presentations, and reports ensuring accuracy and professionalism
- Not have to travel
We’re looking for someone who has:
- A Bachelor’s degree
- Minimum of 2 years of experience as an executive assistant or similar role
- High attention to detail with the ability to take effective notes
- Worked in roles where you’ve had to be available on-call outside of working hours for urgent support
Nice to have:
- Experience with the Google suite of tools (e.g., Gmail, Google Docs, Google Drive)
- Experience using Slack on a professional level
- Experience supporting a senior-level executive in the tech industry
Compensation at Applied Intuition for eligible roles includes base salary, equity, and benefits. Base salary is a single component of the total compensation package, which may also include equity in the form of options and/or restricted stock units, comprehensive health, dental, vision, life and disability insurance coverage, 401k retirement benefits with employer match, learning and wellness stipends, and paid time off. Note that benefits are subject to change and may vary based on jurisdiction of employment.
Applied Intuition pay ranges reflect the minimum and maximum intended target base salary for new hire salaries for the position. The actual base salary offered to a successful candidate will additionally be influenced by a variety of factors including experience, credentials & certifications, educational attainment, skill level requirements, interview performance, and the level and scope of the position.
Please reference the job posting’s subtitle for where this position will be located. For pay transparency purposes, the base salary range for this full-time position in the location listed is: $114,000 - $152,000 USD annually.
Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws.