Office Administrative Coordinator, Part Time (Redwood City, CA)
Anomali
Administration
Redwood City, CA, USA
USD 25-35 / hour
Office Administrative Coordinator
Anomali, headquartered in Silicon Valley, delivers the first Intelligence-Native Agentic SOC Platform — unifying a security data lake, the world's largest IOC repository, threat intelligence, and agentic AI into a single modern experience. The platform accelerates detection, investigation, and response, delivering earlier insights, faster action, and scalable modernization across any environment.
Whether augmenting existing tools or delivering complete SOC capabilities end-to-end, Anomali empowers security teams to operate faster, smarter, and with confidence.
Beyond Detecting. Start Deciding. Start Acting.
This is a great summer opportunity for a current college student or recent graduate looking to gain hands-on office experience in a fast-paced tech environment. As part of the People team, you will provide essential onsite support at our Redwood City, CA headquarters, keeping daily operations running smoothly and creating a welcoming environment for employees and visitors.
Responsibilities
Office & Kitchen Support
- Assist with coordinating office lunches
- Place and manage kitchen supplies orders 1–2 times per month to keep the kitchen supplies stocked
- Maintain kitchen and common areas, ensuring they are tidy, stocked, and ready for use
Facilities & Maintenance Coordination
- Coordinate office maintenance requests, liaising with building management and vendors as needed
- Track and follow up on open maintenance items to ensure timely resolution
Mail & Shipping
- Manage incoming and outgoing office mail and packages
- Coordinate shipping requests, including preparing packages and scheduling pickups
- Maintain organized mail distribution for HQ staff
Visitor & New Hire Support
- Greet and assist office visitors, ensuring a professional and welcoming experience
- Coordinate visitor logistics, including badging, parking, and conference room setup
- Prepare and set up desks for new HQ hires, ensuring workspaces are fully equipped and ready on Day 1
General Administrative Support
- Support general office filing, organization, and administrative tasks as needed
- Undertake additional office support duties as requested
Required:
- Strong organizational skills and excellent attention to detail
- Effective multi-tasker with strong time management, capable of handling multiple responsibilities concurrently and prioritizing successfully
- Friendly, professional demeanor with great customer service instincts
- Ability to lift up to 20 lbs
- Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Strong communicator, both verbally and in writing
- Reliable, punctual, and able to work independently once trained
- Location: Onsite – Redwood City, CA
- Work schedule: Monday through Wednesday 8am-4pm or 830-430pm PDT (24 hours/week)
- The successful candidate will be authorized to work freely in the United States.
Nice to Have:
- Prior internship, work-study, or office/administrative experience
- Familiarity with placing bulk supply or grocery orders a plus
- Interest in business operations, HR, or office management
