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Accounts Payable Specialist

Altos Labs

Altos Labs

Accounting & Finance
San Francisco, CA, USA
Posted on Thursday, June 13, 2024

Our Mission

Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life.

For more information, see our website at altoslabs.com.

Our Value

Our Single Altos Value: Everyone Owns Achieving Our Inspiring Mission.

Diversity at Altos

We believe that diverse perspectives are foundational to scientific innovation and inquiry.

We are building a company where exceptional scientists and industry leaders from around the world work side by side to advance a shared mission.

Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives.

At Altos, we are all accountable for sustaining a diverse and inclusive environment.

What You Will Contribute To Altos

Altos Labs, a leading company in the biotech industry, is seeking a detail-oriented and experienced Accounts Payable Specialist with a strong background in managing both domestic and international financial transactions. The ideal candidate will ensure timely and accurate payments, maintain comprehensive financial records, and navigate the complexities of international accounts payable.

Responsibilities

  • Process both 3-way and 2-way match invoices in an OCR (Optical Character Recognition) environment within NetSuite in a timely manner to ensure payments are processed according to established payment terms. Verify coding such as GL and cost center level when processing invoices.
  • Review vendor statements/invoices/inquiries received in AP inbox to ensure accounts are kept current and credits have been processed.
  • Process and verify domestic and international invoices using NetSuite, ensuring accuracy and compliance with company policies.
  • Reconcile accounts payable transactions, resolve discrepancies promptly, investigate and resolve problems associated with processing of invoices and purchase orders.
  • Maintain and manage vendor records, resolve payment issues, and build strong relationships with both domestic and international suppliers.
  • Auditing & Policy compliance, Review of Expense coding, Reimbursement processing, Report generation, and Data Analysis.
  • Utilize Point Purchasing to streamline the purchase order process, reducing errors, and improving efficiency.
  • Assist in month end closing activities and special projects as required.
  • Adhere to 1099 rules and Sales & Use Tax application on invoices.
  • Ensure all financial transactions comply with company policies, procedures, and regulatory requirements, including international financial regulations.
  • Identify opportunities for process improvements within the accounts payable function.
  • Work closely with other departments, including receiving, procurement and FP&A, to ensure accurate and timely processing of financial transactions.
  • Manage Concur Expense activities and corporate credit card administration activities.
  • Other special projects as required.

Who You Are

Seeking local Bay Area candidates only, hybrid position.

Minimum Qualifications

  • Minimum of 5 years’ experience in accounts payable involving domestic and international transactions and in a 2 and 3 way match environment.
  • Proficiency in NetSuite.
  • Proficient in Microsoft Excel and Adobe.
  • Full understanding of the Procure to Pay cycle.
  • Strong analytical skills with a keen eye for detail and accuracy.
  • Customer service attitude with excellent written and verbal interpersonal skills, including the ability to interact effectively with management, peers, cross functional teams and business partners that are onsite and in different locales.

Preferred Qualifications

  • Bachelor’s degree in Accounting, Finance, or a related field.
  • Experience working in the biotech, pharmaceutical, or related industry.
  • Experience with Point Purchasing.
  • Experience working in a start environment.
  • Experience with managing travel & expense administration in SAP Concur.

The salary range for Redwood City, CA:

  • Accounts Payable Specialist II: $38.50 - $49.00 hourly rate

Exact compensation may vary based on skills, experience, and location.

For UK applicants, before submitting your application:

- Please click here to read the Altos Labs EU and UK Applicant Privacy Notice (bit.ly/eu_uk_privacy_notice)
- This Privacy Notice is not a contract, express or implied and it does not set terms or conditions of employment.

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What We Want You To Know

We are a culture of collaboration and scientific freedom, and we believe in the values of diversity, inclusion and belonging to inspire innovation.

Altos Labs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Altos currently requires all employees to be fully vaccinated against COVID-19, subject to legally required exemptions (e.g., due to a medical condition or sincerely-held religious belief).

Thank you for your interest in Altos Labs where we strive for a culture of scientific freedom, learning, and belonging.

Note: Altos Labs will not ask you to download a messaging app for an interview or outlay your own money to get started as an employee. If this sounds like your interaction with people claiming to be with Altos, it is not legitimate and has nothing to do with Altos. Learn more about a common job scam at https://www.linkedin.com/pulse/how-spot-avoid-online-job-scams-biron-clark/