Your Impact

We are seeking an Administrative Assistant to support the day-to-day operations of our Vancouver office. This is a hands-on, detail-oriented role focused on office coordination, reception, and providing general administrative support across teams. You will play an important role in creating a welcoming and efficient work environment, while supporting internal communications, travel and meeting logistics, supply management, and company-wide initiatives.

How You'll Contribute

• Greet visitors and manage front desk responsibilities, including sign-in using Envoy software
• Perform general administrative tasks such as answering phones, managing the shared inbox, and handling mail, shipping, and receiving (including items like dry ice, compressed gases, and lab supplies)
• Maintain daily tidiness of the office and kitchen areas; oversee day-to-day office operations
• Coordinate with vendors for office services, housekeeping, and minor repairs
• Monitor and order office and kitchen supplies to ensure inventory is well stocked
• Book travel arrangements and coordinate internal and external meetings
• Support company-wide initiatives including events, internal communications, onboarding, and employee engagement activities
• Liaise with on-site security personnel to help ensure the safety and security of the facility
• Handle confidential information with discretion

The Skills You Bring

• High school diploma or equivalent, with at least 2 years of administrative experience in an office environment where flexibility, prioritization, and strong interpersonal skills have been gained
• Strong communication and interpersonal skills
• Excellent organizational skills and the ability to prioritize and multitask
• Proactive mindset with the ability to adapt in a fast-paced, dynamic environment
• Proficiency in Microsoft Office, including Word, Outlook, and Excel
• Willingness and ability to learn new tools and systems

What we Offer

At Alpha-9 Oncology, we offer a competitive and comprehensive benefits package designed to support all employees. Our benefits include a competitive salary, bonus, equity, 20 vacation days, 5 sick days, a technology allowance, and commuter reimbursement. We also provide generous retirement savings plans with employer matching, extended health benefits, and paid holidays, tailored to local standards in each region. While specific offerings may vary by location, our commitment to fostering a supportive and rewarding work environment is consistent across the company.