Global Workplace Experience Manager
airSlate
Wrocław, Poland
Posted on Aug 2, 2025
At airSlate, our journey began in Boston, USA, in 2008. What started as a single product with 3,000 customers has grown into an influential tech company with 900+ team members across six offices worldwide. In 2022, airSlate reached a total valuation of $1.25 billion and became a 'Unicorn 🦄'. But even as we scale, team members remain our most valuable asset. That's why we've built a company that excites people about their work.
We develop products that serve over 100 million users with no-code workflow automation, electronic signature, and document management solutions. The company's portfolio of award-winning products, signNow, pdfFiller, DocHub, WorkFlow, Instapage, and US Legal Forms, empower teams to digitally transform the way their organizations run.
And now we're looking for a strategic and hands-on Global Workplace Experience Manager to shape and manage our growing office infrastructure across multiple locations.
If you're passionate about creating efficient, people-centric workplaces and thrive in a fast-moving, international environment - this role is for you.
What you'll be working on:
- Lead workplace strategy and manage office infrastructure across locations to ensure a consistent and employee-friendly hybrid work environment.
- Oversee budgets, resources, and both remote and on-site operations.
- Negotiate leases and vendor contracts, in collaboration with Finance and local office managers.
- Partner with IT on access control, conferencing tools, and space planning for hybrid work.
- Design and implement onboarding and employee engagement programs within the office.
- Provide guidance to office managers on events, relocations, inventory, and facility operations.
- Ensure compliance with local health, safety, and labor regulations in coordination with HR and Legal.
- Own office-related communications and policies (e.g., parking, space use).
- Monitor and report KPIs: satisfaction, cost efficiency, space utilization, vendor performance.
What we expect from you:
- Fluent in English (spoken and written), Polish and/or Ukrainian is a plus.
- 5+ years of experience in workplace management operations or office/facility management.
- Proven experience managing budgets, leases, and vendor contracts across countries.
- Track record of creating efficient, people-focused workplaces in fast-paced environments.
- Strong leadership of distributed teams, with coaching and delegation skills.
- Comfortable with both strategic planning and hands-on execution.
- Willingness to travel to our offices across different locations as needed.
What we offer:
— Flexible work environment — We value the advantages of in-person collaboration and prioritize work from our offices in Wroclaw or Bialystok. However, we also provide flexible work arrangements to accommodate remote or hybrid options and flexible scheduling.
— Bonuses and compensation — On top of a competitive base salary, we reward our team members' performance with a quarterly bonus to recognize achievements, time, and effort.
— Stock options — At airSlate, our team members are more than employees; they're business partners. We issue stock options that grant ownership in the company, allowing everyone to share in its growth.
— Professional growth opportunities — We are committed to ongoing improvement and welcome those passionate about learning. We cover professional development courses, conferences, literature, English classes, and more for each team member.
Health and well-being—We prioritize the health and well-being of our team. This is why we provide a Luxmed subscription, a Multisport card for every team member, access to the office's massage room, free lunches, and healthy in-office snacks to sustain your energy. Also, we provide all our team members with Mental Health Days, dedicated days off recognized globally to encourage people to log off and recharge.
— Open communication — We encourage transparent communication from all team members at airSlate. Feel free to share your thoughts, ideas, and concerns with our management team, CEO, any member of our leadership team, or any team lead at any time.
We are proud of:
— airSlate Care for Ukraine — With a significant number of our team members in Ukraine, our foremost concern was ensuring their safety by providing both financial and logistical assistance to them and their families. What started as an immediate response has evolved into a cornerstone of the airSlate charity program. We match donations contributed by our team members, offer humanitarian aid to those affected by the conflict, distribute food packages to seniors, and support animal shelters. Our commitment remains steadfast in working towards restoring peace to Ukraine.
— airSlate Junior Club — Our sense of family extends beyond our team. All team members with children gain access to the airSlate Junior Club, featuring engaging events such as cooking classes, creative activities, and educational online games.
It is airSlate's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. airSlate's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. airSlate is pleased to provide such assistance and no applicant will be penalised as a result of such a request. Pursuant to relevant law, where applicable, airSlate will consider for employment qualified applicants with arrest and conviction records.
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