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Middle Project Coordinator



Posted on Wednesday, September 13, 2023
At airSlate, our journey began in Boston, USA, in 2008. What started as a single product with 3,000 customers has grown into an influential tech company with 1000+ team members across six offices worldwide. In 2022, airSlate reached a total valuation of $1.25 billion and became a 'Unicorn 🦄'. But even as we scale, team members remain our most valuable asset. That's why we've built a company that excites people about their work.
We develop products that serve over 100 million users with no-code workflow automation, electronic signature, and document management solutions. The company's portfolio of award-winning products, signNow, pdfFiller, DocHub, airSlate, and US Legal Forms, empower teams to transform how their organizations run digitally.
About Marketing team:
The marketing team handles comprehensive 360º communication and comprises over 200 people. We manage all aspects in-house and operate a robust automation engine. Our combined monthly traffic across all brands exceeds 31 million. As a marketing team member, you'll play a crucial role in the upcoming phase of our brand's growth as we expand and introduce new products to the market.
And now, we are looking for a Project Coordinator who is prepared to contribute to the next chapter of our company's growth.
As Project Coordinator, you will involve coordinating project planning, supporting cross-functional teams, ensuring effective project implementation, managing resources, and engaging with stakeholders to achieve project objectives.

What you'll be working on:

  • 1. Project Planning Coordination:
  • Collaborate with brand managers, product managers, marketing managers, social media managers, SEO specialists, PPC specialists to develop project plans and timelines.
  • Assist in defining project scope, objectives, and deliverables.
  • Ensure project documentation is accurate and up-to-date.
  • Monitor project progress and identify potential risks.
  • Implement project planning best practices.
  • 2. Team Coordination and Support:
  • Foster effective communication among cross-functional teams.
  • Support team members by providing necessary resources and information.
  • Organize and facilitate project meetings, ensuring clear agendas and action items.
  • Serve as a central point of contact for project-related queries.
  • 3. Project Implementation:
  • Conduct regular stand-up meetings to review and monitor project status, identify roadblocks, and ensure alignment within the team.
  • Prioritize tasks, handle multiple projects simultaneously, meet deadlines, and effectively structure project-related information.
  • Validation of tasks, assigning tasks, and monitoring the quality and alignment of the delivered work.
  • Identify and resolve project-related issues in a timely manner.
  • Ensure adherence to project plans and quality standards.
  • 4. Resource Management:
  • Coordinate resource allocation for projects.
  • Track resource utilization and availability.
  • Assist in resource planning and optimization.
  • Ensure efficient utilization of project resources.
  • 5. Stakeholder Engagement:
  • Engage with internal and external stakeholders to gather requirements and expectations.
  • Communicate project progress, updates, and risks to stakeholders.
  • Build and maintain positive relationships with project stakeholders.
  • Ensure stakeholder satisfaction and alignment with project goals.

What we expect from you:

  • 2+years of experience in project coordination or related roles.
  • Strong organizational, team management and communication skills.
  • Ability to work collaboratively in a fast-paced environment.
  • Proficiency in project management tools and software (Jira must have).
  • Hands-on experience in leading creative cross-functional teams: following the project guidelines and deadlines, monitoring the quality of deliverables.
  • Familiarity with IT product marketing is a plus, with marketing - must have.
  • Being proactive and self-motivated with minimal supervision required.
  • Fluency in English is required.

What helps you rock:

  • Experience with Agile, Scrum, methods.
What we offer:
Flexible work environment — We value the advantages of in-person collaboration and prioritize work from our offices in Kyiv and Lviv. However, we also provide flexible work arrangements to accommodate remote or hybrid options and flexible scheduling.
Professional growth opportunities — We are committed to ongoing improvement and welcome those passionate about learning. We cover professional development courses, conferences, literature, English classes, and more for each team member.
Health and well-being — Our team members' health and well-being matter. We offer an in-office gym, massages, complimentary lunches, and nourishing snacks to keep you energized throughout the day. Furthermore, we cover 100% of your health insurance.
Bonuses and compensation — On top of a competitive base salary, our team members are eligible for monthly performance bonuses of up to 10%, determined by their achievements, time commitment, and dedication.
Stock options — At airSlate, our team members are more than employees; they're business partners. We issue stock options that grant ownership in the company, allowing everyone to share in its growth.
Open communication — We encourage transparent communication from all team members at airSlate. Feel free to share your thoughts, ideas, and concerns with our management team, CEO, any member of our leadership team, or any team lead at any time.
We are proud of:
airSlate Care for Ukraine — With a significant number of our team members in Ukraine, our foremost concern was ensuring their safety by providing both financial and logistical assistance to them and their families. What started as an immediate response has evolved into a cornerstone of the airSlate charity program. We match donations contributed by our team members, offer humanitarian aid to those affected by the conflict, distribute food packages to seniors, and support animal shelters. Our commitment remains steadfast in working towards restoring peace to Ukraine.
airSlate Junior Club — Our sense of family extends beyond our team. All team members with children gain access to the airSlate Junior Club, featuring engaging events such as cooking classes, creative activities, and educational online games.
It is airSlate's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. airSlate's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. airSlate is pleased to provide such assistance and no applicant will be penalised as a result of such a request. Pursuant to relevant law, where applicable, airSlate will consider for employment qualified applicants with arrest and conviction records.
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